Executive Secretary

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Employer - Maersk
Category
Job Description


Provides assistance to the CEO and where required other members of the Management Team, including board activities, visitors, correspondence, appointments, travel and other related activities.
Effectively oversees varied administrative activities including office supplies, office telephones, mail, and reception services for the CEO’s office.
We offer
Competitive remuneration package
Indefinite period employment opportunity
An open and engaging working environment
Opportunities for personal and professional growth in a dynamic environment
Key responsibilities
Manages the CEO’s calendar and independently schedules appointments.
Screens incoming calls and correspondence and responds independently when possible.
Assist other members of Management in arranging programs, events or conferences by procuring facilities and caterers, issuing information or invitations, coordinating visitors’ hotel bookings and car rentals.
Preparation of records such as agenda, notices, minutes and resolutions of management meetings.
Acts as a custodian of company documents and records.
Handles business travel for CEO and senior managers, including air tickets. Hotel bookings and car rentals.
Provides assistance and support to visitors.
Arranges complex and detailed travel plans and itineraries, compile documents for travel related meetings.
Observe and make sure that APMT health, safety, and environmental policies and procedures are followed.
Contribute to the continuous improvement process and to the meeting of business objectives.
Protect and develop the company reputation through correct business and personal behavior.
Inform MD/ SMT as soon as possible if any general or specific tasks cannot be performed adequately or timely due to influences beyond your control.


We are looking for
Requires a college degree in business or related discipline and at least five years of experience
English proficiency, including grammar and spelling
Requires excellent PC skills and knowledge about the use of MS Office including Word, Excel, PowerPoint and other related applications
Strong multi-tasked in administration and planning
Focus on quality, structured, persistent and timely
Customer oriented communication
Obliged to handle sensitive company matters in a confidential way
Able to work independently as well as with others
Quick-learning ability about company business, culture and people

Location - Bahrain
Date Posted - 14 Oct 2019
salary - Negotiable
Experience - 1-5 years
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